SI-AP-RT11 AP Aging Summary by Vendors

Applies to

• Product version: Velixo NX, Velixo Classic
• ERP: Sage Intacct
• Functional area: AP
• Industry: All except Construction
• Plan: All
• Template type: Production Report template

TABLE OF CONTENTS

• Applies to
• Description
• Coverage
• Typical audience
• Features
• Preview
• Download this template
• Documentation
  • Filter
  • AP Transactions Detailed Report
  • AP Aging Summary Report
• User Guide
  • Using the report
  • Comparing with the Sage Intacct AP Aging Report
• Version History

Description

The SI-AP-RT11 AP Aging Summary by Vendors provides a snapshot of the outstanding balances owed to vendors, categorized by aging bucket. It provides essential insights for managing cash flow, prioritizing payments, and maintaining healthy vendor relationships. By highlighting overdue invoices and aging status, the report aids in financial analysis, decision-making, and process improvement within the accounts payable function.

Coverage

This workbook includes the following sample reports:

Typical audience

The typical users of this type of report are Finance professionals: Accountants, CFOs, Controllers  or Project Managers.

Features

The following features are used by this report. To use this report, please ensure that your Velixo license includes all of them, (or contact Support or Sales):

• Financial functions
• List functions
• Generic Inquiry / Query functions

Preview

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Documentation

The SI-AP-RT11 AP Aging Summary by Vendor report offers a comprehensive overview of outstanding payables categorized by vendor accounts and aging periods. With a user-friendly interface, accessing the required information about accounts payable status requires minimal effort.

Filter

• Location: Lists all entities present in Sage Instance (excluding groups) including any custom group defined in the options sheet. For ease of use, Velixo shows you the Entity id that you may be familiar with along with the entity name. This Display name is configurable in the Options sheet.
• Period: optional filter and can be used to extract the transactions posted on the period specified.
• Project: giving users options to filter the data to a specific project only.
• Vendor name: giving users options to filter the data to a specific customer only. 
• As of: a date field. The report will extract all open AP transactions as of the date specified on this field. If left blank, this is defaulted to current date.
• Aging by: will be the basis of the aging days calculations. Users can select from Document date, Due date or Posting date.

These filters are seamlessly linked to the data on the Options tab:

AP Transactions Detailed Report

The report is created to gather all important basic information for an aging report. It is neatly organized in a table and includes these key details:

• Vendor
• Location
• Reference or Document number
• Transaction currency
• Dates
• Amount
  
  

Additional details were added as well to aid users with the analysis:

• Sage Intacct dimensions
• Due in days
• Aging bucket
• % of aging per customer
• % of aging per aging bucket

AP Aging Summary Report

The summarized report is derived from the AP Transaction detailed report and is presented in a Pivot table format. It is categorized by aging bucket and displays various types of calculations. Users have the flexibility to customize the table accordingly based on their needs.

For user convenience in isolating the negative amounts within the Pivot table, Velixo has added the Negative AP Pivot Slicer. This feature allows users to seamlessly filter the table to exclusively display negative amounts, which may be categorized as Advances, Payments, or Adjustments in Sage Intacct.

Charts are added as well to aid users in visualization of the data.

User Guide

Using the report

Now that we've covered the report overview, let's dive into a step-by-step guide on effectively utilizing the report:

• Set the Connection Name on the Options sheet: crucial for all processes, set the Connection Name on the Options sheet by updating cell A2. Ensure it matches the name used during Velixo application login.

• Update the Options Sheet: as the foundation for all filters on the AP Transactions tab, keep the Options sheet up to date. It should always automatically capture the latest dimension and structures from your Sage Intacct instance.

• Specify the AP GL code and the Credit Card GL Code (if applicable) on the Columns S and T. 

• Velixo have set multiple aging bucket by default in columns P and Q. However, user can always customize it to fit their requirements.

• On the AP Transactions sheet, choose the desired filter:
  • Location
  • Period
  • Project
  • Vendor name
  • As of
  • Aging by*

• Automatic report update: selecting any filter will automatically update the AP Transaction table

• Once everything is set on the filter and the AP transactions tab has been fully refreshed, go to the AP Aging Summary tab to refresh the Pivot table. Refreshing the Pivot table will automatically refresh the charts.

Comparing with the Sage Intacct AP Aging Report

The template draws inspiration from the familiar design of the Sage Intacct AP Aging report. However, there will be differences as different platforms were used:

• Reference or Document number reconciliation: In the Sage Intacct AP Aging report, payments or adjustments are included on the applied bill total balance. However, in this report, payments or adjustments are not included in the applied bill balance, and are instead recorded separately within the report. The report maintains reconciliation with the Sage Intacct AR Aging report both on vendor level and in terms of overall total.

Version History